Bakery app - run your pastry shop from your phone

An app that runs your pastry shop with you

BakePilot is a bakery app that brings all your daily work into one place - from taking an order, through the recipe and its costing, to issuing the invoice. It was born in a real pastry shop, PyziPyzi (Kalisz, Poland, since 2018), so it solves a craftsman's real problems rather than ones invented at a desk. It isn't yet another "restaurant" program a pastry shop has to bend to - it is an app designed from the start for baked goods, orders for a specific pickup time, recipes and seasonal peaks.

Most importantly, it works where you are - at the workbench, in the car on a delivery, behind the shop counter and at home in the evening when you sort out the weekend orders. That is why we treat BakePilot as a complete pastry shop management app, not a single tool. If you run your pastry shop on a notebook and a spreadsheet today, see how the app differs from Excel.

Comparing a few options? We have collected the questions worth asking before you choose pastry shop software, and how all the modules fit together is described on the bakery management software page.

Why pastry shops move from a notebook to an app

Most small pastry shops start with an order notebook, notes on the fridge and an Excel price sheet. For the first few months it works. The trouble starts when there are dozens of orders a week, three customers call at once and your hands are in the dough. That is when mistakes happen: someone writes a cake down for Saturday instead of Sunday, someone forgets the inscription on the top, and another note simply disappears. Each such mistake means an upset customer and a real loss.

The second pain point is costs. The prices of flour, butter, chocolate and eggs can change from month to month, and costing in your head or in an old spreadsheet can't keep up. As a result, some products sell at round-number prices while actually earning pennies of margin. A bakery app solves both problems at once - orders stop going missing because everything has one place with a date and a status, and the cost of every product is calculated automatically from current ingredient prices and your recipe.

The third reason is the simplest: a pastry chef hardly ever sits at a computer. The work happens at the oven, in the back room and on the road. So an app that actually gets used has to work on a phone - comfortably, without installing heavy software and without asking someone for help with every change.

Who the bakery app is for

BakePilot was designed for craft pastry shops - from a one-person studio making cakes to order, through a family pastry shop with a display case and a few employees, to a business that sells retail and handles corporate orders. It works where recipes, pickup dates and cost control matter, not where an ordinary fiscal till is enough. If you also bake bread and rolls, have a look at the version for bakeries.

The app grows with your business: you start with orders and products, and later switch on recipes, inventory, reports and analytics when you actually need them. You don't pay up front for modules you don't use yet.

Orders, costs and invoices without jumping between tools

The app shows its real value when the modules talk to each other. A cake order knows which recipe it comes from, and the recipe knows the cost of its ingredients - so the app suggests a price and margin straight away instead of making you calculate on the side. When the order is ready to be billed, you issue a KSeF invoice from it in the FA(3) format required in Poland in 2026 - without retyping data and without separate invoicing software. Everything stays in one app, and you save hours every week.

Your data is safe: each pastry shop sees only its own information (separation between companies), the connection is encrypted and backups run automatically. The app complies with the GDPR, and you can access your data from any device once you log in. The full list of features is on the features page, and the first steps are described in the documentation.

What the app costs and how to start

Prices start at 98 PLN net per month (plus 23% VAT) for the Podstawowy (Starter) plan, which covers orders, products, customers, calendar, Kanban and notes for 2 users. Profesjonalny (Professional, 189 PLN) adds recipes with the cost calculator, inventory and analytics, and Mistrzowski (Master, 319 PLN) adds KSeF invoices, HACCP and time tracking. You start with 20 days free, no credit card - that is plenty of time to add your products, recipes and first orders and see whether the app suits your pastry shop. If it doesn't, you pay nothing.