Everything you need, in one place

Take orders in the app, assign statuses, set pickup dates. The whole team knows what has to be ready and when, without calling you.

• Create orders from your phone in 30 seconds
• Statuses: draft, confirmed, in production, ready, handed over
• Pickup calendar: day, week and month views

A catalog of your products: celebration cakes, cakes, cupcakes, cookies. Each product with a price, photo, description and variants. When you create an order, you pick from a ready list.

• Product catalog with prices and photos
• Variants: flavor, size, decoration
• Categories and menu organization

Ingredients and allergens are collected from the recipe, the date is calculated from the packing date, and the label prints on an A4 sheet or on a label printer. No retyping the ingredient list by hand every time the recipe changes.

• Ingredients and allergens from the recipe
• Nutrition, net quantity and date
• Printing on an A4 sheet or a label printer

The full history of every customer: what they ordered, when and for how much. Add notes and preferences. When they call, you know right away who you are talking to.

• Customer card with order history
• Notes and preferences
• Search and statistics

Every order goes into the calendar automatically. Week and month views show what falls when. Syncs with Google Calendar and iOS.

• Automatic entries from orders
• iCal sync: Google Calendar and iOS
• Views: day, week, month

Enter the ingredients and baking costs, and the system tells you the minimum price that keeps you from losing money. No more pricing by gut feeling and unknowingly selling products below cost.

• Total production cost calculator
• Recipe library with costs
• Margin on every product

No more notebook where everyone does it their own way. A recipe has ingredients in grams, stages, a photo of the finished product and a production method, and BakePilot scales it to as many pieces, kilograms or trays as you need to bake.

• A recipe the whole team works from
• Recipe scaling and weighing mode
• Recipe printouts and production sheets

A database of your ingredients with purchase prices. You add them manually or import them from Excel, and recipe costs are calculated from your own prices.

• Your ingredient database, also from Excel
• Price history and updates
• Linked to the cost calculator and inventory

Revenue day by day, number of customers, average basket, sales by location and channel, all in one place. No Excel, no manual counting.

• Daily and monthly revenue
• Branches, Pyszne.pl and Uber Eats
• Export and VAT breakdown

The system deducts used ingredients based on recipes when you record production. You see what is running low and what you need to buy. No more “I'm out of butter and the cake is due in an hour”.

• Automatic deduction after recording production
• Low stock alerts
• Purchase planner and shopping list

The Kanban board shows what is in the queue, what is in progress and what is ready. Your baker looks at the board instead of waiting for your instructions.

• Columns: Confirmed / In production / Ready / Handed over
• The board on a tablet or monitor in the kitchen
• Tasks with priority and due date

Recipes, instructions for staff, ideas for new products, a pre-opening checklist - all in one place instead of on scraps of paper.

• Text notes for the team
• Pinning and organization

A customer asks about a wedding cake for 150 guests? You create a quote in the app, with line items, prices and dates. You email it straight from the app or print it. Once the customer accepts, you turn the quote into a contract.

• Quote builder with products and prices
• Quote by email and for printing
• From quote to contract

Temperature logs, GHP/GMP forms, checklists - all digital, with full history. When Sanepid (the Polish sanitary inspection) comes, you have everything on your phone.

• Temperature logs
• GHP/GMP forms
• Checklists

Staff clock in and out with a PIN on a tablet in the kitchen or from their own phone. The app builds the attendance list on its own, flags late arrivals, keeps track of leave and adds up the hours for payroll, with night hours and overtime.

• Clock in with a PIN on a tablet or from a phone
• Shift schedule, attendance and leave
• Hours for payroll and export

Reports show individual days. Analytics puts them into a bigger picture: 6 months of revenue, your best days of the week, your best-selling products and your best customers.

• Revenue month by month
• Best products and customers
• Margin, in recipes and products

You issue invoices directly from an order: customer details, products and prices are filled in automatically. Integration with KSeF (Poland's National e-Invoicing System) without any extra software.

• Invoice from an order in one click
• KSeF integration
• Purchase and sales invoices

A customer or a team member builds the cake step by step: type, shape, fillings, decorations. The price is calculated automatically, per kilogram or per portion. Plus a portion calculator that tells you how many people a given cake will serve.

• Your own option groups: fillings, decorations, extras
• Automatic pricing, per kilogram or per portion
• Portion calculator based on Marta Mężyńska's table

You select the orders for delivery, the system arranges the optimal order of stops and opens the whole route in Google Maps. The driver gets a sheet with addresses, times and amounts to collect.

• Today's delivery list
• Optimized stop order
• The whole route in Google Maps, with no stop limit

You take a photo of a wholesaler invoice or upload a PDF, and the system reads the items, matches them to your ingredients and shows which ones got more expensive. You just check and approve, and your recipe costs recalculate themselves.

• Photo or PDF, the system reads the items
• Matching by EAN code, you see what went up
• You approve, recipes recalculate themselves

Do you have your own website with an order form, or an online store? Connect them to BakePilot and orders and customers go straight into the system. You generate API keys in Settings, and the interactive documentation guides you step by step.

• API keys generated in Settings
• Orders and customers straight from your website
• Interactive documentation (Swagger)